Examinations & Results

Examination & Results Workflow

A typical examination process in Edum follows these steps:

Prerequisites

Before configuring an examination, make sure the following information is ready:

• Academic year
• Academic classes and sections
• Enrolled students
• Examination module enabled in School Settings

Grading Systems & Grade Rules

A grading system determines how percentage ranges are converted into grades and grade points.

Menu: Examination → Grading System

Create a Grade System

Add Grade Rules

1. Open the grade system's Rules option.
2. Click Create.
3. Enter the percentage range, grade and grade point.
4. Store the rule.
5. Repeat until all percentage ranges are covered.

Exam Setup

Exam Setup is used to create the examinations that students will be graded against.

Menu: Examination → Exam Setup

Create an Examination

Subjects

Subjects are the units against which marks are recorded. Main and optional subjects are supported.

Menu: Examination → Subjects

Create a Subject

1. Open Subjects.
2. Click Create.
3. Enter the subject name and code.
4. Select the relevant class and academic year.
5. Store the subject.

Assign Students to Subjects

Not every student necessarily takes every subject. Use Assign Students to select the students who take a particular subject.

Mark Distribution

Mark distributions define how a subject's total marks are divided into components.

Menu: Examination → Mark Distribution

Create a Mark Distribution

1. Open Mark Distribution.
2. Click Create.
3. Select school, academic year, class, subject and exam.
4. Add each component and its maximum marks.
5. Store the distribution.

Entering Marks

Teachers normally enter marks through their own screens. School owners can also manage marks centrally.

Menu: Examination → Marks

Manual Mark Entry

Bulk Marks Import

For large classes, marks can be imported using CSV or JSON files.

1. Open Marks → Bulk Import.
2. Select school, year, class, subject and exam.
3. Download the real-data template or blank sample.
4. Fill in the marks.
5. Upload the file.
6. Preview the imported data.
7. Click Import.

Locking Marks

Once marks have been verified, lock them to prevent accidental or unauthorized changes.

Generate Results

Result generation calculates the percentage, grade and grade point for each student's subject result.

Menu: Examination → Results → Generate

Publish Results

Publishing makes generated results visible to students, parents and public result links.

Menu: Examination → Result Publish

Aggregate Results & Remarks

Aggregate Results

Aggregation combines results across multiple exams, such as Term 1, Term 2 and Final examinations, into an overall result.

Menu: Examination → Aggregate

1. Open Aggregate.
2. Select the required filters.
3. Click Generate.
4. Review the aggregated totals and GPA.

Remarks

Remarks can be added to exam results or aggregated results.

Reports & Transcripts

Edum provides several examination reports for individual students, classes and school analysis.

Menu: Examination → Reports

Individual Result Email

Individual results can optionally be sent to a student's email address directly from the report screen.

Student Promotion

Promotion moves students from one class or academic year to the next, typically based on their current year's results.

Menu: Examination → Promotion

Result Settings & Templates

Result Settings

Menu: Examination → Settings

Examination settings can control how results are calculated and displayed, including academic flow, pass/fail thresholds, aggregate weights and result sheet defaults.

Result Templates

Menu: Examination → Templates

Templates control the appearance of result sheets and report cards when printed or downloaded.

1. Open Templates.
2. Review existing templates.
3. Use Builder to create or modify a layout.
4. Configure the sections and columns that should appear.
5. Save the template.
6. Delete templates that are no longer required.

Students & Public Result Access

Students

After results are published, authenticated students can access their examination results and transcripts.

Public Result Links

Published results and transcripts can also be shared using token-based public links without requiring the viewer to log in.

Exam Seat Plans

A seat plan assigns every selected candidate to a room and seat. Complete it before issuing admit cards when the cards must show room and seat details.

Prepare exam rooms first

Open Examination → Exam Rooms and create or enable the rooms you will use. Each room needs a name or number, rows, columns, and capacity. Capacity cannot be greater than the room's rows multiplied by its columns.

Create a seat plan

1. Open Examination → Seat Plan and select New Seat Plan.
2. Select the school, session, exam, classes, and optional sections, shift, or department.
3. Load the eligible active students and select the candidates to allocate.
4. Select enabled exam rooms. Available seats must cover every selected student.
5. Choose an allocation method and seat-number format, then use Preview Allocation.
6. Review the preview and select Generate & Save.

Review, adjust, and lock

Open View to review allocations by room. While a plan is unlocked, authorized users can move a student to an empty position, swap two students, remove an allocation, add an eligible unallocated student, or regenerate the plan. Regeneration replaces manual changes.

Reports and seat slips

From the plan view, print or download PDF versions of the Visual Seat Plan, Room Student List, Class-wise Seat List, Room Door Notice, and Student Seat Slips. Seat slips can be filtered by room and by selected students.

Exam Admit Cards

Admit cards are generated per school, session, and exam. They can include candidate identity, examination details, room and seat information, instructions, and a public QR verification code.

Generate admit cards

1. Open Examination → Admit Card and select Generate Admit Cards.
2. Select the school, session, exam, classes, and optional sections.
3. Enter the card title and examination instructions.
4. Choose the fields to show: photo, student ID, registration number, exam time, room, seat, and QR code.
5. Optionally require a saved seat allocation for every selected student.
6. Load students, review the selection, and generate the cards.

Settings, view, print, and PDF

Use Settings in a batch's Actions column to update its title, instructions, visible fields, QR code, and seat-allocation requirement. The school, session, and exam remain fixed for that batch. View opens cards inside Edum; Print opens a clean A4 document; the PDF action downloads the active cards in the batch.

Student access

Logged-in students can see only their own active cards at /examination/student/admit-cards, where they can view a card or download its PDF.

Tips & Best Practices

Troubleshooting

Quick Reference